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I use the Timeline System, which means I maintain three main folders in my vault: Action, Static, and Timeline.

If you're struggling to manage your information, I can help you implement the Timeline System using Obsidian. Learn more about my Online Consulting options.

Finding Information

I rarely use the search box to find notes. Instead, I rely on the metadata properties (listed in the Notes section below) to categorize all information. This data is then filtered and displayed using several Bases tables and views.

Synchronization

  • Obsidian Sync — Selective Sync
    • MacBook Air ⇄ Pixel 7
  • Syncthing — Entire Vault
    • MacBook Air ⇄ Mac Mini

Due to the size of my vault, I’ve established a selective sync system. You can read more about the details here.

TL;DR: All new files and notes are added to the Action/Current folder. Every two months, I move older files to the Timeline/Journal. Ideally, all files would be created directly in the Timeline/Journal, but I am constrained by available storage space, specifically on my phone.

Syncthing

  • 2026-06-01 (EN): My All-in-One portable computer project now has Meshtastic, a camera, automations, and more. But that's just the beginning.
  • 2026-05-23 (EN): Today I set up Syncthing on my Raspberry Pi. It was a massive pain to …
  • 2026-05-23 (PT): Hoje instalei o Syncthing no Raspberry Pi. Foi super trabalhoso fazer …
  • 2026-05-23 (PT): Atualização do Timeline System: pequenos ajustes, diferentes analogias, mas a mesma essência.
  • 2025-12-20 (EN): Back to Obsidian Sync: my first thoughts

Notes

All my notes are created in teh Action/Current folder using the Unique Note Creator core plugin. It applies a template with the title format YYYY-MM-DD HH.mm and includes the following properties:

title:
date: {{date:YYYY-MM-DD HH:mm}}
duedate:
number:
value:
location:
url:
file:
card:
type:
collection:
unit:
tags:
status: false

This article explains how I use each one of the properties above.

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