note-taking
- Meeting note-taker with timestamps, speakers, and insights.
- Share notes with other accounts for work and personal use.
- Intelligent insights based on past notes.
- Desktop app & Chrome extension.
- Home
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- Notebooks
Voicenotes Believer Plan, which is a single payment for life, will stop being offered at some point this week. The email they sent does not specify a date, but I just checked, and it is still available when I write this.
If you are still on the fence, this could be the perfect opportunity to buy it. And if you decide to do it, please consider using my affiliate link. You will pay the same amount, but I will receive a small commission.
The email also mentions some upcoming features that I’m really curious to try:
The inspiration behind the Timeline System
A brief history of the pitfalls and struggles that ended up leading me to create the Timeline System. And how Evernote helped me twice.
Years ago, when I worked for big corporations, I quickly realized how much of a problem it was not to have a good system for organizing information and keeping up with activities.
After trying many existing options, it became clear to me that they often felt rigid and unnatural, forcing users to adapt to the system rather than the other way around.
The closest I got to something that would work in a more intentional way was Agile, which I studied for many years. I ended up adapting some of its core concepts to Kanban boards, which I still use to help companies. But it is far from ideal for managing life. Anyway, this learning experience led me to Kaizen, which also heavily influenced the way I see mindful work.
Back to my journey. I knew my system needed to output information based on how we move things around. In addition to that, it had to do more than one thing with a single action from us, the users.
Some examples of the system accomplishing that are the auto-updated number of notes in the Action Containers and the dynamically created list of tasks, as shown in the video below.
Another important “discovery”, was the realization that time passes. In other words, there’s nothing we can do about it.
Time. Will. Pass.
The good news, is that it will democratically happen in the same way for all of us. However, if there’s no way to slow it down, accelerate it, or go back or forward, we are nothing but slaves to time. In other words, the most accurate representation of our lives is a timeline.
The third element was the recognition that human memory is much worse than many of us believe it to be. There are several great books on this topic, but there’s one I enjoyed the most: Memory Illusion by Julia Shaw. And that’s why I strongly believe that a system will only be truly efficient if it starts with good note-taking.
If we put all the above together, we have the Action Containers representing all the work in progress and, at the same time, clearly showing us the number of activities going on. Then, there’s the Static Containers, which help us with all the information we constantly need and wish we were able to always remember. Think of them as a memory caches.
Finally, there’s the Timeline, to where everything goes. That’s your long-term memory. It’s a representation of everything that happened in your life. And because it is chronologically ordered and categorized with tags, you can go to a specific moment and that will trigger other memories. Going there is like recollecting facts when someone shows you a picture of something you don’t remember happening. It’s almost a flashback experience.
If you haven’t, please watch the video below. It will help you understand the Timeline System dynamics.
Ditching the Kanban Board
Although notes are a much better way to store information, a Kanban board is unbelievably better at representing the current state of activities in progress. One might think that it is possible to address the problem by making cards as rich in information as notes. That’s technically possible using, for example, an Obsidian plugin that I tried for a while. However, it ends up creating another issue. We would require a multitude of boards to manage all aspects of our lives, which, in turn, makes the system excessively complex.
Notes it is
If you look back to my first videos, you will notice how I was struggling with making it work with multiple Filtered Notes Widgets on Evernote Home. I could never find a seamless solution, and Evernote made my life even harder when they removed Home from the mobile client. Yes, I’m aware that it is still there, but it is so many clicks away that it feels like it is not there.
Anyway, that forced me to go back to using the Shortcuts area to replicate the mess I created on Evernote Home. Little did I know that its constraints would push me in the direction of figuring out the solution that I had been seeking for a considerable amount of time. Interestingly, many years ago, after fighting with how Evernote organizes our notes, I realized how powerful chronology is.
Evernote’s features probably make it the best place to run the Timeline System, but I didn’t want it to be exclusive to one app. So the next step was to make it as simple as possible to enable it to run in as many apps as I could.
That was not an easy task, but to be honest, the hardest part has been figuring out a way to explain how the system works and all its benefits in a way that it’s easy to understand. After so many years, it all happens naturally when I’m doing things or teaching my clients. But putting that in words has been a challenge.
Anyway, after the first video explaining how to set it up on Evernote, there’s now the one below explaining how I’m using the system on Obsidian.
The problem with Evernote’s AI, is Evernote
Navigating Evernote’s AI Journey: Balancing Privacy and Functionality.
Although Evernote has gradually evolved into a more collaborative space, it has been a place for personal note-taking since its inception. Furthermore, the company has consistently emphasized its privacy-first approach throughout the years.
If we compare that to how AI normally works, I believe it is a bit difficult to create an environment that will make both pro and against AI users happy and comfortable with the app experience.
An immersive AI experience like we see on Voicenotes would mean giving the Large Language Model access to all the notes and everything in our Evernote. Some people would never accept something like this, but that is precisely how to create an outstanding experience of fully interacting with our notes and all the memories and knowledge we have saved over the years.
I appreciate the way Bending Spoons approaches this challenge by always asking permission when the topic is AI, but that means there is no complete or fully immersive experience going on. For example, as I explain in the video below, AI-Powered Search sends just a handful of notes to the LLM.
Perhaps the solution is to give users choices. Option number one would be the current one, with a pop-up constantly reminding us that part of the information is being sent to the AI model. Option two would be to add a setting that would allow us to select which notebooks can be fully scanned by AI. The other ones would be susceptible to the current opt-in system.
I believe this approach would also be useful to make the proposed chatting with Evernote to be something with a higher degree of quality in the answers.
And since I’m playing with the idea of options, why not a ‘turn off all AI’ toggle? This would disable all current and future AI features, giving skeptical users the confidence that they would never accidentally send notes to the AI Model.
What about you? Which group are you part of? Privacy first or AI superpowers?
Strip down Evernote and go back to basics to focus on notes.
Tired of Evernote’s clutter? Too many features overwhelming you? This is how you can strip it down to a pure note-taking app.
Those of you who have already watched the video at the end of this article, know how happy I was when I first tried that new Sidebar Configuration feature. I was both nostalgic and overjoyed to see my decade-old companion working as a note-taking app again.
If that’s also your goal, here are some tips to convert Evernote into a plain, simple#note-taking app. But first, make sure you have the correct version. The settings below are only available on version 10.107.3 or later.
Removing Distractions
Click on your name in the top-left corner of the screen, open the Settings menu and go to the Sidebar tab.
Uncheck the Show Task and Event Creation buttons option to remove the big, super-distracting purple and red buttons from below the Note button. However, as a reminder—or tip—they are still accessible by clicking on the three dots.
The Show note counts is an important element in my Timeline System and I kept it checked. As for Show recent notes, I prefer them on the Home page because I can see the thumbnails. As a side note, both of these settings have always existed.
We’ll soon get back to the last option on that list. For now, scroll down to the section below and click to close as many eyes as possible 🤣. Jokes apart, Here’s what I left visible on my sidebar:
We are not done yet, but I need to take a moment to share a tip with those of you who love keyboard shortcuts.
Keyboard Shortcuts
Even if you remove, for example, Home from the side menu, you’ll still be able to use the option + command + 1 keyboard shortcut on a Mac to open Evernote Home. And that’s true for many other items. To open the Tasks page, you can use option + command + 3. The Calendar is option + command + 5.
To see all the available shortcuts (Mac or Windows), click on the keyboard icon on the lower-left side of the Evernote desktop app and go to the Navigation section.
Hiding Everything
Let’s return to the top section of the Sidebar tab and discuss the Group hidden options in More. This will create a four-square icon that will provide you with access to the items you just made hidden.
I want the cleanest sidebar as possible and, in my case, I also unchecked this option. But, as everything else in this article, this is just how I’m doing things on my Evernote. There are many combinations that you can and should explore to find what’s the best for you.
Only Notes
We are almost there. If note-taking is your focus, go to the Application tab, and select Start on Notes under the When opening Evernote section. This will open Evernote on your notes list as it used to be before Evernote 10 was introduced.
Congratulations! Your Evernote is back as a note-taking app now. But if you need it, there’s always a calendar and list of tasks a click away on Home. To learn how I set up a minimal Evernote Home, you can watch this other video.
Express Your Love
Now, if you truly love Evernote and take many notes every day, why not automatically open the app when you turn on your computer? Since you are already on the Application tab, check the Open Evernote at start-up option. That’s how you show your true love 💚
Have Fun 😆
Finally, go watch the video below to make fun of me trying to find the Show Task and Event Creation buttons option.
All note-taking apps should implement this new Android feature.
Even before the DMA came into effect, Android users could choose and set their preferred browser, SMS app, and more. This can be done by going to Settings > Apps > Default app. Now, Google has announced that note-taking applications will also be included in the list.
There will be a shortcut on the lock screen to open the note-taking app without having to unlock the device. It looks similar to the Apple-Notes feature on the iPad. But unlike Apple’s walled garden, users will be able to choose their preferred note-taking app.
There are some adjustments to the app that must be made, which are explained in this I/O 2024 video. What I didn’t get is whether this is an Android feature or just meant for tablets running Android.
Even if it’s only for tablets, I think all companies that make note-taking apps should implement the changes needed to use this new feature. We, the users, will appreciate it.
What if organizing has become a waste of time?
It has been a few years since I started thinking about how useful organizing actually is. Every time I see something like the AI automations for Gmail shown on the I/O 2024, I am more convinced that organizing is becoming a waste of time.
Then, there’s the recently released Voicenotes, a note-taking app that, as far as I can tell, relies on AI for transcribing, summarizing, tweeting, creating lists, telling us anything about our past, and so much more. For someone like me, that’s a bit… unsettling, to say the least. But, the younger generation may be entirely comfortable with this idea. Anyway, full review of the app coming soon.
Back to my point. It might be time to stop worrying about organizing information.
A Supernote is expected to arrive at my office on Monday.
Some people keep journals, I jot notes down multiple times a day. Together, they form a digital timeline I’ve been crafting since 1999, when I picked up a Palm IIIx. Now, a Supernote is being added to my note-taking workflow.
I first learned about it on cam shand’s YouTube channel, and immediately noticed it checks so many boxes on what I had in mind for a device like this.
Firstly, it is user-serviceable, and as you already know, I like to make, adapt, and fix things myself. Then, there’s the e-Ink screen, the type I prefer on my devices. They not only make reading comfortable, they check another box on my list: battery life. Like my watch and Kindle, I’m expecting the Supernote’s battery to last for a long time between charges.
Have I told you there’s no need to charge the stylus?
I have many ideas I would like to explore and numerous experimental projects I plan to do, such as connecting it to Obsidian. I’m not sure how many of them I will be able to accomplish, but you are joining me on this journey. We’re going to learn how to use it as we creatively push it to its limits.
If this is a topic you are interested in, please subscribe to my YouTube channel and stay tuned. The first video about the Supernote will be released next week.
Have a wonderful weekend!
What went wrong with Evernote? How did we get here?
I expect negative comments on every video or article I publish about Evernote now. Sadly, talking about it makes me feel anxious.
I don’t think Evernote is doomed, but there is a profound shift in perception going on. It used to be that going to the Evernote Conference was the most important moment I looked forward to every year. It was great to see my friends, clients, developers, and the Evernote team.
Furthermore, sharing news from the conference or anything else Evernote released throughout the year had such positive vibes. Now, it’s hard to ignore all the negativity out there.
But the mood didn’t shift at once; it rarely does.
It all started many years ago
In July 2015, Phil Libin stepped down as CEO, and Chris O’Neill initiated a series of changes that made many of us, myself included, uneasy with the future of the company, or, in other words, our notes.
Evernote had a family of companion apps, and the new CEO gradually discontinued most of them, making many of us unhappy. But moving Evernote’s database to Google Cloud and the layoffs kicked off the first negative wave I’ve ever seen. At least, I do not recall anything similar during the Libin years.
I have to believe that from a financial standpoint, moving to Google servers was the best course of action. Even Apple used Google’s service in the early stages of iCloud. And I think they still do. However, the public’s perception was distorted by the way the media covered all the other CEO decisions.
For instance, I recall reading articles that referred to Evernote’s headquarters as a “ghost town.” I was furious about that; it made no sense. Back when Libin was CEO, or, in other words, before the layoffs, I visited the company and can attest that the building was not fully occupied. As far as memory serves, floors one and two were completely empty. Not even desks! The idea was to have enough room to grow in the future.
Nevertheless, I can relate to the anger and frustration people felt. The way the story was told made it hard to tell the difference between noise and reality, which leads me to the topic of communication. I’ve always found Evernote to be terrible at conveying decisions to its users. And the problem is still present. For instance, I believe that transferring operations to Europe was an excellent decision, but again, the public perception was different.
When you are hosting people’s memories, you don’t have the luxury of being as secretive as Apple or carless as a cable TV announcing the new version of its app. Every decision has to be over communicated.
A thoughtful gift for my father.
Before smartphones, my father would always have a pen and notepad like this one in his shirt’s front pocket. Not only that, but he would use them to explain anything I asked him about, drawing and writing every single detail while talking to me.
He always said, “You should write it down if you don’t want to forget it." I guess it worked. It seems there’s no other explanation; I got into note-taking because of him.
Have you had the chance to listen to my conversation with Jon on the Triple T Productivity podcast? I am currently on the trip I mentioned, and today I came across this small notepad that I immediately bought for his birthday tomorrow. It’s not exactly like the ones he used to have, but I believe it will bring him good memories.
