Kanban

    I have been brewing this idea for over 10 years!

    Everything clicked when I looked at a scrap piece of acrylic board from one of my maker projects.

    I want to start by saying that this is not for task management. The goal is to have a clearer view of all of my current and upcoming activities by giving me a bird’s-eye view. Apps like Evernote, Obsidian, and others can handle all the details much better. However, there are still some adjustments I would like to make to the system before I share the specifics of how it works.

    A hand is holding a clear grid with sticky notes on it, set against a background of greenery and an outdoor setting.

    For now, let’s talk about the form factor.

    I used different colored rubber bands just to make the picture more interesting. The real ones are black, as you can see in the picture of the prototype below. In other words, the colors have no special meaning at all. As for the material and size, there is a reason for that.

    A hand holds a transparent sheet with yellow sticky notes and black string lines, set against a background of plants and outdoor scenery.

    Given that it will be on my desk most of the time, I would like to always be able to see what is underneath it. That’s why it is transparent. It is the same size as an A4 sheet of paper, which gives me plenty of room to run my system and safely transport it without losing sticky notes. It’s as easy as slipping it into any folio available on the market. Or, like I’m currently doing, just repurpose the paper ones companies give us with proposals or contracts inside.

    I wanted something that could be hackable by anyone, and that’s why I used standard measurements. Nevertheless, I am confident that the equivalent of a letter paper size would be a more suitable option for users in the United States.

    As things progressed, being hackable became a must-have aspect. For example, at first, the dividers were created with masking tape, but later, rubber bands were used to make the board easier to adapt to new situations or different uses. In the end, they also proved to be useful in preventing sticky notes from falling off.

    Vertical lines create stages that work almost like a Kanban board. Almost! Regarding the horizontal divider, it creates what one of my clients nicknamed Driving Lane (top) and Parking Lane (bottom).

    I’ll tell you more about the system soon, but don’t expect anything advanced or complicated. On the contrary, it is something simple that covers all of my needs.

    I think the hardware is what freed my mind because until now, I couldn’t make my system work 100% with available software. Ironically, following the construction and testing of the board, it opened my eyes to the possibility of implementing my system on some apps. But now, I’m not certain if I want to go that route. Anyway, I’ll also share more about that soon.


    Introduction to #Scrintal (how-to).

    On Scrintal, our notes and their connections are all in one place, where you can view or work on them. And there are plenty of features, like tags, tasks, bookmarks, and even a Kanban that you can learn how to use by watching today’s video.